The Availability Screen within the Focus Software lets you see at a glance who has been absent and for what reason. It also allows you to plan ahead, entering details of holidays booked or other absences that you are aware of.
 | You can set the Availability Screen to show specific types of absences. For example you may wish to view only the holidays that are currently booked by your staff. |
 | To make the Availability Screen more accessible, you can choose to view your employees by groups. These can be anything you want, such as departments, managers, job types or even things like First Aiders. |
 | The system uses a colour coded key system which can be defined by the user. This makes it easy to see patterns of absence, such as group holidays, bank holidays or regular college days. |
 | At the bottom of the screen is an automatically updated tally of how many of your workforce are available on each day. This is particularly useful for forward planning and authorising time off. The Calendar shows an employee’s year, taking into account all holidays booked and taken, all absences and reasons for each. It also keeps track of how many holiday days have been accrued and used, and all sick days. The holiday start date can be set for individual employees in their records. |
 | From the options at the top of the report you can change the year that you wish to view, or select a text only or full colour print out of the calendar. |
 | The colour coded key automatically adds to itself as you introduce new absence types to the calendar. The possible absence types are defined by you |
 | At the bottom of the screen is a real time account of the employee’s holiday days taken and remaining, and also any sick days taken within this year. |
 | You can set the screen to only display certain absences as you wish, so you can easily scan through your employee records for specific details of, for example, holidays or sickness. |
Clear Systems is an authorised re-seller of Focus – from Chronologic and HR Industries.