Focus

Focus PRO and Enterprise

The Focus PRO system provides a strong base of features providing benefits for the SME-Level organisation. Focus PRO is also scaleable to match your organisation’s growth. Focus Enterprise extends the facilities available to the user even further by including more pay rates, Time Off In Lieu (TOIL) and Cost Centre analysis as well as a report generator.

The Focus system is a modular system running in real time and is designed to be as intuitive and user-friendly as possible. The user interface has simple icons and drop-down menus to allow you to navigate easily through the system and has the same ‘feel’ as Microsoft Outlook approach.

Hotels and Care Homes as well as Manufacturing and public sector, such as the Department of Work and Pensions and Job Centre Plus, and other organisations all use Focus to provide their flexible and accurate time and attendance recording.

There are a number of features within the system which can be customised by the system users if required. This provides a very flexible approach and enables your organisation’s specific requirements to be met.

The easy-to-use user interface makes all the features of the Focus system available without it appearing to be over complex.

Focus software interface

The software has been developed over many years, and is regularly updated as employment legislation changes.

Focus is designed to be compatible with your existing systems. There is an import facility to enable you to import data such as employee information and pay rates. Information can also be exported to your payroll software package (SAGE, Pegasus etc).

The reports Focus PRO can be provided as a PDF file (.pdf), an Excel Spreadsheet (.xls), an HTML file (.htm), a Rich Text Format (.rtf) file, a Text (.txt) file or a Tagged Image Format File (.tif). This facility enables you to provide reports in a format that suits the recipient. Focus Enterprise comes with a report generator built in for any customer reports you may require.

Examples of Screens and Reports

See the screen shots below to see how easy this system is to use.

Check your employee clocking details on the Time Sheet screen.

Focus software schedule TimeSheet

The Timesheet is perhaps the screen you will become most familiar with. It takes the clocking information for each employee throughout each week, and applies whatever rules are in place.

See A Week At A View: The Timesheet expands to accommodate clockings, showing times in and out and also total hours.

Fully Editable: The Timesheet isn’t set in stone – you can change any information as necessary. When you do so Focus will record the change, the reason and the person responsible for the change to prevent any misuse.

Infringements: The Timesheet will highlight any occasions of lateness or leaving early

Exceptions: It will record any instances of not clocking in or out, or any failure to reach target hours.

Daily Rules: The Timesheet will tell you which of your Daily Rules (eg Night Shift, Admin etc) is being applied to the employee.

The Watch Function is a real-time display of employees clocked in or out. There is no need to manually download the clock or refresh the screen, it will change with each clock in so that you always know who is in or out of the building. You can set up the Watch Screen to watch specific groups or sections.

You may also wish to install the Watch feature on more systems within your workplace:

Reception/Switchboard: You may wish to provide the reception or switchboard area with a Watch screen, to allow them to have a current, real-time view of who is in and out of the building for dealing with visitors or phone calls.

Supervisors: Supervisors can be set up to see only their specific group of employees and monitor their attendance.

In either case, you can allow access to the Watch screen but prevent access to any other features or information within the software, using our User Access options.

The Calendar allows you to see a year at a glance for each employee. It will show you all instances of planned or unplanned absences, holidays, paid and unpaid sick leave and any other event you wish the system to monitor.

Holiday Allowance: You may start the holiday year at any date you wish, setting a different date for each employee if required. The Calendar will tell you clearly how many holiday days have been accrued, how many taken and how many have been booked.

Book Absences: you may book any planned absences, such as holidays or training courses. You can do this for individuals or groups.

View Absences: you can analyse the calendar based on different absence types, over different date ranges.

Visit our advanced page for more information about using the Calendar

Focus software availability screen

The Availability Screen shows all planned and unplanned absences of your staff. You can view all employees or only individual groups. You may also book holidays and time off directly from this screen.

It gives you an instant overview of how many of your workforce are expected to be in work at any given time. Attendance figures are then represented as a percentage. This is an invaluable tool for booking time off, as you can immediately see just how understaffed you may be over the time requested. It also allows you to plan in advance to cover things such as training courses or external meetings.

Visit our advanced page for more information about the Availability Screen

Focus software Rota roster screen

Using our Scheduling and Roster tools you can set up fixed or flexible working patterns for your employees and implement them according to the needs of your business.

You can set up Work Patterns to accommodate the following:

Daily Rules: You can set up rules concerning rounding up or down clockings, applying breaks or overtime rates. You can have as many different rules as you wish.

Work Schedules: You can define exactly how Daily Rules combine for fixed shifts, cutting down immeasurably on administration time.

Weekly Overtime Rules: This allows you to manage ‘Clawback’ and ‘Rollover’ over the weeks.

Rotating Shifts: You can set up rules that repeat over as many or as few days as you require.

Absent Days and Target Hours; You will be informed of all absences and any failure to meet target hours.

Focus software user screen

You can install Focus on as many systems as you wish, and set up each one to allow access to as many or few features as you require. Some of the practical applications of this include the following:

Reception/Switchboard: A Reception/Switchboard computer can be set up to see the Watch page only – knowing at a glance who is in and out of the building for incoming calls/visits.

Departmental Reports: Department heads can be given access to only their own group’s reports so that they can better manage and action any issues.

Supervisor Access: Supervisors can have access to their own areas so that they may be empowered to oversee the clock ins and make any adjustments as necessary.

Example Reports

Focus can also produce a multitude of reports to allow you to interpret the collected data in many different way. Reports can be exported as any of seven file types, including PDF and Excel documents. Please click on the links below to see some sample reports.

Payroll Summary
Payroll Detail
Infringements
Bradford Factor
Calendar
Cost Variance
Flexitime Balance
Holidays
Lateness
Timesheet
Total Hours
Working Time

Advanced Options:

Focus has Scripting options allowing the user to create his or her own scripts within the program, to give you complete flexibility.


Clear Systems is an authorised re-seller of Focus – from Chronologic and HR Industries.